Case Study: Global Distribution Company Parties

The Brief →

Our brief was to source venues, catering, entertainment and onsite event management for several Global Distribution Company depots for their Post Peak Parties around the UK. The depots expected to have guest numbers ranging from 400-1200 and each one had a different format of how they wanted their party to be. The parties are part of celebrating all their employee’s hard work and efforts over their extremely busy peak periods and is part of the companies way of showing their appreciation. Ultimately, the aim for the Post Peak Parties was for all guests to have a relaxed but very fun evening, let their hair down and enjoy themselves along with the management, bringing together people from every department.

The Events →

The Autograph Team listened to each brief intently and highlighted each of the party’s individual wants and requirements and a plan of action was created whilst working closely alongside the clients. This included searching high and low for the perfect venues, deciding on the ideal catering requirements for a diverse work force and sourcing the best entertainment and theming.

Due to the diversity of the workforce and the requirements for each depot it meant ensuring the events were accommodating for all, all dietary requirements were met and there was entertainment options to suit everyone’s personalities and tastes. These parties were the first since the pandemic, so they needed to be extra special and spectacular to really show the company’s recognition of their employees efforts.

The Key Objectives →

Create an evening which included scrumptious food and beverages to accommodate for all backgrounds and needs.
Show employee appreciation.
Have a beautifully decorated venue to create an enjoyable environment.
Showcase various, exciting entertainment that would engage the guests and keep them wanting more.
Manage the event from pre-event to on the day so that all members of the company could enjoy the evening ensuring the evenings ran without a hitch.
Represent the company – therefore being professional, engaging, and friendly to all guests.
Ultimately just FUN for all the guests!

Solutions →

Each depot had its own unique vision for their parties, and the venues we selected were a perfect match for their needs. They were conveniently located for all depot staff, and their layouts and atmosphere perfectly complemented each depot’s party theme.

For some of the venues, we brought in decorators and theming experts to bring the client’s vision to life. They worked on themes ranging from the enchanting “Secret Garden” to the boujee “Glitz and Glamour.” Some venues were already beautifully decorated, creating a lovely ambiance without requiring extensive additional decorations.

We made sure each venue catered to the guests’ every need, offering high-quality food options that ranged from a three-course sit-down meal to a world cuisine street food buffet. Our parties featured a variety of entertainment that left our guests amazed, including classic magicians, talented singing waiters, henna artists, and even tarot card readers.

The music entertainment, specially selected by our event managers, set the stage for a fun and lively atmosphere. We brought in 5-star bands and DJs who were so good that no one wanted the party to end!

Our dedicated event teams ensured a seamless process from start to finish. They were there for the setup, ensuring that all suppliers arrived on time and set up correctly. During the event, they registered and greeted guests, guiding them within the venues. They organised the entertainment, making sure everything ran on schedule, and accommodated any last-minute requests. This allowed the organisers to relax and enjoy the party without worrying about the management aspect, knowing it was in capable and safe hands.

The feedback from both guests and clients was overwhelmingly positive. Everyone had an incredible time, feeling that these parties genuinely reflected the company’s appreciation and gratitude for the hard work put in during the hectic festive period.

Testimonial →

‘I just wanted to say a huge thank you to Autograph for their support with a recent event. Their efforts were invaluable in enabling us to secure an alternative venue when the original site fell through just a few weeks before our event. The Autograph colleagues who worked at the party were very professional and pivotal to ensuring everyone attending had an amazing time. Would highly recommend their services.’