Case Study: Team Building & Summer Event
Team Building & Summer Event
The Brief →
To deliver an inaugural staff summer event, with an emphasis on team building. The key objective was to make the event fun and inclusive, and find a location close to the North London HQ.
Scope of our Role →
- Destination evaluation & selection.
- Site inspections & supplier meetings.
- Venue finding & management.
- Delegate management and communication.
- Supplier liaison and negotiation on costs.
- Selection & delivery of team building activities.
- Entertainment selection.
- Transportation & shuttle service from the Office.
- Photography and Video.
- Awards and prizes.
- Onsite staffing.
- Food and beverage functions.
- Budgetary control and full reconciliation.
- On-site management.
- Fixed cost pricing.
- Risk assessments.
Key Objectives →
Working as an extension of the client’s team the key objectives they set for this event were:
- Deliver a fun and inclusive event for all.
- Deliver on a fixed budget and make savings wherever possible.
- Select a venue that was inspirational without showing extravagance.
- Select an easily accessible venue to keep lost billing hours at a minimum.
- To ensure the event had a low carbon impact.
The Solution →
Hendon Hall was selected as the venue, providing a perfect setting with beautiful grounds and function space inside in case of inclement weather!
- A fun retro themed sports day was the chosen team building activity as it could be delivered on a small budget and had a minimal carbon footprint.
- Activities were inclusive – sack race, hula hoop competition, egg & spoon plus whole office tug of war
- Additional entertainment was provided by a steel band.